What is DLP – Data Loss Prevention

Businesses need to protect sensitive data from being inadvertently disclosed via e-mail or shared cloud. Microsoft has implemented data loss prevention or DLP into its Office 365 and Microsoft 365 products. Microsoft will actually scan the contents of emails looking for protected data and stop it from being sent.

Check out our video for a quick peek of how it works:

Why is DLP important?

  • Many businesses fall under government or sector-based regulations that require safeguarding certain types of data 
  • Businesses want to protect their private data and their customer’s data
  • Businesses want to protect their reputation – breaches make the news!
  • Employees make mistakes
  • Employees will sometimes steal information

Who should use DLP?

Any businesses that deal with credit card numbers, social security numbers, passport numbers or any other personally identifiable information (PII) including health records should implement DLP. PCI and HIPAA are both areas that are very concerned with protecting PII. CPAs and bookkeepers need to protect social security numbers and other information commonly found on tax forms. Law firms may be dealing with cases related to PII. 

Which Office 365 Plans come standard with DLP?

  • Exchange Online Plan 2
  • Enterprise E3
  • Enterprise E5

Have questions? We can help!

Next Century Technologies has been helping businesses with IT since 2001! Call us at 859-245-0582 or click here to reach out to us.

About the Author

Tracy Hardin is President and founder of Next Century Technologies in Lexington, KY. She has a bachelor’s degree in computer science from the University of Kentucky and has earned certifications from Novell, Cisco and CompTIA. Her specialties in the field of IT are network design and security, project management and improving productivity through technology. She loves helping people by sharing her knowledge of tech.